SB 272 - The California Public Records Act Inventory

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Government Code Section 6270.5

SB 272 - The California Public Records Act Inventory

The California Public Records Act (PRA) Inventory

SB 272 was signed into law by Governor Brown on October 11, 2015. This law requires local agencies to publish a list of "enterprise" systems on their websites. These are systems that contain information collected about the public and serve as original sources of data within an agency.

Certain systems are exempt from disclosure, including:

  • Emergency services systems
  • Information technology security
  • Building access
  • Mechanical controls

Below is the County's list of enterprise systems. This catalog will be reviewed and updated on an annual basis:


ADDRESS:     County of Kings
    1400 W Lacey Blvd
    Hanford, CA 93230
PHONE:     559-852-3211

 

Enterprise System Catalog:

June 27, 2016 

the annual update is underway and will be updated by the end of August

 


VENDOR AND PRODUCT:     MIP, Accounting System
SYSTEM PURPOSE:     Financial. Payroll. Purchasing
CATEGORIES/TYPES OF DATA     Financial
DEPT./PRIMARY CUSTODIAN:     JTO
FREQUENCY OF COLLECTION:     As Needed
FREQUENCY OF UPDATE:     As Needed

VENDOR AND PRODUCT:     ESRI, ArcGIS
SYSTEM PURPOSE:     Financial, Payroll, Purchasing
CATEGORIES/TYPES OF DATA:     Addresses, Images, Businesses. Land Records, Planning & Environmental Data
DEPT./PRIMARY CUSTODIAN:     Public Works
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings, Billable Units
SYSTEM PURPOSE:     Collects information on Storage Area Networks space utilization by Dept.
CATEGORIES/TYPES OF DATA:     meta data on data storage size
DEPT./PRIMARY CUSTODIAN:     IT Department
FREQUENCY OF COLLECTION:     Every month
FREQUENCY OF UPDATE:     Every month

VENDOR AND PRODUCT:     Bizflow, BPM
SYSTEM PURPOSE:     Business Process Management, streamline, automate, and fills forms
CATEGORIES/TYPES OF DATA:     property and parcel information
DEPT./PRIMARY CUSTODIAN:     Assessors Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Microsoft, Excel
SYSTEM PURPOSE:     CCW permits
CATEGORIES/TYPES OF DATA:     CCW permits
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     Every day
FREQUENCY OF UPDATE:     Every day

Alternative name:     Gang task force tracking system
SYSTEM PURPOSE:     Track Narcotics, Gangs, Terrorism and any events associated with illegal activity.
CATEGORIES/TYPES OF DATA:     Names, addresses, rap sheets
DEPT./PRIMARY CUSTODIAN:     Gang/Narcotics Task Force
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     BounceBack, Ink, Check Reconciliation
SYSTEM PURPOSE:     Tracks bad checks
CATEGORIES/TYPES OF DATA:     names, addresses, check information
DEPT./PRIMARY CUSTODIAN:     District Attorney
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Data Information Management Systems, LLC (DIMS), DIMS
SYSTEM PURPOSE:     Elections, voter registration
CATEGORIES/TYPES OF DATA:     Names, addresses, voter registration information
DEPT./PRIMARY CUSTODIAN:     Elections Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Dominion, Voter Registration Tally
SYSTEM PURPOSE:     Tallying votes during election process
CATEGORIES/TYPES OF DATA:     vote counts, tally, per jurisdiction
DEPT./PRIMARY CUSTODIAN:     Elections Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Westbrook, Inc, Fortis
SYSTEM PURPOSE:     Scanning and archival of multi department documentation
CATEGORIES/TYPES OF DATA:     document archives , storage
DEPT./PRIMARY CUSTODIAN:     Human Services Agency
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Scale House
SYSTEM PURPOSE:     Scale software to weigh incoming vehicles for County Disposal site
CATEGORIES/TYPES OF DATA:     vehicle weight, tare measurements
DEPT./PRIMARY CUSTODIAN:     Kings Waste and recycling Authority
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Permits
SYSTEM PURPOSE:     Tracking planning and construction site permits
CATEGORIES/TYPES OF DATA:     Names, addresses, contact information, permit types and fees.
DEPT./PRIMARY CUSTODIAN:     Planning and Community Development Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     SunGard, eFinancePlus
SYSTEM PURPOSE:     Accounting, billing, purchase order tracking, invoicing, payables
CATEGORIES/TYPES OF DATA:     Accounting, names, address, vendor information, payables and receivables
DEPT./PRIMARY CUSTODIAN:     Finance Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     TimeClock Plus, Time Clock Plus
SYSTEM PURPOSE:     Tracking employee time
CATEGORIES/TYPES OF DATA:     Time record, employee names
DEPT./PRIMARY CUSTODIAN:     Behavioral Health and Child Support Service Department
FREQUENCY OF COLLECTION:     Every day
FREQUENCY OF UPDATE:     Every day

VENDOR AND PRODUCT:     Kaizon, Training manager and Asset management
SYSTEM PURPOSE:     inventory of internal systems, printers, copiers etc and tracking of employee training.
CATEGORIES/TYPES OF DATA:     serial numbers, model and warranty information
DEPT./PRIMARY CUSTODIAN:     Human Services Agency and Health Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     NeoGov, Job and Employment Applications System
SYSTEM PURPOSE:     Publish Job openings
CATEGORIES/TYPES OF DATA:     Job applications, job descriptions, salary and benefit information
DEPT./PRIMARY CUSTODIAN:     Human Resources Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Cashiering
SYSTEM PURPOSE:     Track payments for different County departments
CATEGORIES/TYPES OF DATA:     Financial
DEPT./PRIMARY CUSTODIAN:     multiple departments
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     HLP, Inc, Chameleon/CMS
SYSTEM PURPOSE:     Integrated animal shelter case management system
CATEGORIES/TYPES OF DATA:     Kennel, Animals, License, Finance, Clinic, Reports, Field, People, Donor
DEPT./PRIMARY CUSTODIAN:     Kings County Animal Control
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Sirron Software Corporation, Civil Coronor CIS
SYSTEM PURPOSE:     Generates annual statistics, provides necessary information on each coroner case.
CATEGORIES/TYPES OF DATA:     Statistical information, name, physical characteristics, manner of death
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, ClerkIndex
SYSTEM PURPOSE:     Clerk to the Board Microfilm Index lookup
CATEGORIES/TYPES OF DATA:     indexing information on microfilm archives
DEPT./PRIMARY CUSTODIAN:     Administration Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE: >    As needed

VENDOR AND PRODUCT:     CollabNet, SubversionEdge
SYSTEM PURPOSE:     Monitor server throughput and capacity. Subversion code repository,
CATEGORIES/TYPES OF DATA:     Software code
DEPT./PRIMARY CUSTODIAN:     IT Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Crossroads Software, Inc, Traffic Collision Database
SYSTEM PURPOSE:     Data analysis for traffic collisions, citations, and DUIs.
CATEGORIES/TYPES OF DATA:     Data input and management, queries and reports.
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     eClinicalWorks, eClinicalWorks
SYSTEM PURPOSE:     Electronic health records management
CATEGORIES/TYPES OF DATA:     Patient medical records
DEPT./PRIMARY CUSTODIAN:     Health Department
FREQUENCY OF COLLECTION:     Every day
FREQUENCY OF UPDATE:     Every day

VENDOR AND PRODUCT:     Microsoft, Exchange
SYSTEM PURPOSE:     Enterprise email system
CATEGORIES/TYPES OF DATA:     Emails
DEPT./PRIMARY CUSTODIAN:     IT Department
FREQUENCY OF COLLECTION:     Every day
FREQUENCY OF UPDATE:     Every day

VENDOR AND PRODUCT:     CCG systems, Inc, FASTER Asset Solutions
SYSTEM PURPOSE:     Fleet and asset management.
CATEGORIES/TYPES OF DATA:     Asset tags, serial numbers, model numbers, equipment description
DEPT./PRIMARY CUSTODIAN:     Public Works Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     IBM AIX, Financial Management System - FMS
SYSTEM PURPOSE:     Financial records, fund accounting system
CATEGORIES/TYPES OF DATA:     financial records
DEPT./PRIMARY CUSTODIAN:     Finance Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Sheriff Interface
SYSTEM PURPOSE:     Lockup court case history
CATEGORIES/TYPES OF DATA:     court records
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Mainframe inquiry
SYSTEM PURPOSE:     Courts interface for looking up case history, inquiry.
CATEGORIES/TYPES OF DATA:     Court case history
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Mainframe Alternative Sentencing - work furlough
SYSTEM PURPOSE:     Case management Alternative Sentencing - work furlough
CATEGORIES/TYPES OF DATA:     Case management for alternative sentencing
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Mainframe Payroll
SYSTEM PURPOSE:     Mainframe Payroll - Journal Process for payroll
CATEGORIES/TYPES OF DATA:     Financial
DEPT./PRIMARY CUSTODIAN:     Finance
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, Mainframe Property System Software
SYSTEM PURPOSE:     track properties, taxes, parcel descriptions etc
CATEGORIES/TYPES OF DATA:     Financial
DEPT./PRIMARY CUSTODIAN:     Finance Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     iRecord, iRecord
SYSTEM PURPOSE:     Digital Video Recording System
CATEGORIES/TYPES OF DATA:     Video
DEPT./PRIMARY CUSTODIAN:     District Attorney Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     County of Kings - custom app, KART voucher system
SYSTEM PURPOSE:     Track public transportation vouchers
CATEGORIES/TYPES OF DATA:     Vouchers
DEPT./PRIMARY CUSTODIAN:     KART Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Kronos, Time Keeping Module
SYSTEM PURPOSE:     Track employee time.
CATEGORIES/TYPES OF DATA:     employee time sheets
DEPT./PRIMARY CUSTODIAN:     Human Services Agency
FREQUENCY OF COLLECTION:     Every day
FREQUENCY OF UPDATE:     Every day

VENDOR AND PRODUCT:     Microsoft, LYNC
SYSTEM PURPOSE:     Communications, collaboration, instant messaging
CATEGORIES/TYPES OF DATA:     instant messages
DEPT./PRIMARY CUSTODIAN:     IT Department
FREQUENCY OF COLLECTION:     On demand (automated)
FREQUENCY OF UPDATE:     On demand (automated)

VENDOR AND PRODUCT:     Micro Focus, Net Express
SYSTEM PURPOSE:     Distributed COBOL application development, build and maintain enterprise applications.
CATEGORIES/TYPES OF DATA:     program/source code
DEPT./PRIMARY CUSTODIAN:     IT Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Sungard, ONESolution Records Management System (RMS)
SYSTEM PURPOSE:     Collect, store and access information gathered during the course of an investigation.
CATEGORIES/TYPES OF DATA:     Case management
DEPT./PRIMARY CUSTODIAN:     Probation Department
FREQUENCY OF COLLECTION:     Every day
FREQUENCY OF UPDATE:     Every day

VENDOR AND PRODUCT:     N/A, County Payroll System
SYSTEM PURPOSE:     HR system, for payroll
CATEGORIES/TYPES OF DATA:     employee time sheets
DEPT./PRIMARY CUSTODIAN:     Human Resources Department
FREQUENCY OF COLLECTION:     Every day
FREQUENCY OF UPDATE:     Every day

VENDOR AND PRODUCT:     Microsoft, Microsoft Office Suite
SYSTEM PURPOSE:     Word Processing, Spreadsheets, e-mail, databases, PowerPoint presentation, Publisher.
CATEGORIES/TYPES OF DATA:     Documents, spread sheets, slides.
DEPT./PRIMARY CUSTODIAN:     Multiple County Departments
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     Calero Software, VeraSMART Call Accounting Software
SYSTEM PURPOSE:     Import call detail records, usage, charges and plan data for company mobile devices
CATEGORIES/TYPES OF DATA:     call records, usage, charges
DEPT./PRIMARY CUSTODIAN:     Human Services Agency Department
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

VENDOR AND PRODUCT:     IC Solutions Advanced Technology, VizVox
SYSTEM PURPOSE:     Inmate video visitation portal
CATEGORIES/TYPES OF DATA:     Video, audio
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     On demand (automated)
FREQUENCY OF UPDATE:     On demand (automated)

VENDOR AND PRODUCT:     Safety Vision, Safety Trax
SYSTEM PURPOSE:     Public transportation onboard video recording system
CATEGORIES/TYPES OF DATA:     video recording
DEPT./PRIMARY CUSTODIAN:     KART Department
FREQUENCY OF COLLECTION:     On demand (automated)
FREQUENCY OF UPDATE:     On demand (automated)

VENDOR AND PRODUCT:     Sirron Software Corporation, Search Warrant
SYSTEM PURPOSE:     System assists in the production of valid search warrants.
CATEGORIES/TYPES OF DATA:     Search Warrants
DEPT./PRIMARY CUSTODIAN:     Sheriff
FREQUENCY OF COLLECTION:     As needed
FREQUENCY OF UPDATE:     As needed

*Please note that this is only a list of enterprise systems used by the County. The information contained in these systems do not necessarily contain information that is open to the public pursuant to Government Code 6250 (California Public Records Act).